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Discuss the types of software tools and methods you would employ on a project as a project manager. +400 words
When managing a project, it’s essential to have the right tools and methods to ensure success. Choosing the right software tools and methods enables project managers to track progress, manage resources, collaborate with team members, and effectively communicate with stakeholders. Here are some of the most commonly used software tools and methods for project management:
1. Scheduling Software: This type of software allows project managers to create workflows that map out tasks in order of importance or due dates. These give clear visibility into what needs to be done when throughout each stage of the project timeline. Popular scheduling and task management tools include Asana, Trello, Wrike, Microsoft Project Planner, Clickup, and Basecamp.
2. Resource Management Software: This type of tool helps manage resources by tracking employee availability across multiple projects in real-time so teams can easily see who is available at any given time for new projects or tasks on existing ones. It also helps enforce deadlines by providing reminders when certain tasks need completed before others can begin. Popular resource management tools include Smartsheet Project Manager, Clarizen Resource Management Toolkit (RMT), Forecast Gantt Chart Project Management System (GCPM), Hubstaff Tasks Resource Allocation Tool (TRAT), LiquidPlanner Team Scheduler/Tracker Tool (TSTT).
3. Collaboration Tools: These enable remote teams located all over the world to share documents in one central location so everyone has access them quickly without having to send emails back-and-forth constantly cluttering inboxes which wastes time and energy on admin work instead of getting things done productively.. Some popular collaboration tools for project management include Slack messaging platform (for quick conversations between team members) Google Drive online storage solution; Dropbox file sharing application; DocuSign virtual signature provider; Basecamp digital workspace; Zoom video conferencing system; Skype audio/video calling platform; Hipchat instant messaging program; Jira issue tracking application; Confluence content creation & visual mapping solution..
4 . Reporting Tools : This type of tool helps keep all stakeholders up-to-date on progress towards goals throughout the duration of a project whether they’re based internally or externally from your organization because it provides an easy way generate detailed reports with insights gained from data tracked via other software systems such as scheduling , resource allocation , etc . Examples include Redbooth’s Dashboard ; Asana’s Timeline view ; Zoho Reports ‘ analytics & visualization suite ; ZenDesk’s custom report generator ; Intuit QuickBase reporting function , among others .
5 . Communication Platforms : Ensuring productive communication during a project is key – this is where platforms like email , text messaging , webinars & video conferences come into play as well as applications like HipChat & Slack which allow teams spread around globe discuss ideas & provide feedback instantly . It also important maintain open lines between stakeholders because each party will have their own set expectations regarding roles responsibilities within context overall objective . In addition , these platforms serve purpose maintaining transparency ensure there no miscommunication about deliverables or deadlines either side knows what expected them during entire process – this makes sure everybody involved accountable their actions understand how those fit into bigger picture help achieve desired results end goal defined initially at outset beginning phase